Riding Shotgun: What To Know About Truck Driver Passenger Policies

Commercial truck drivers can often be away from home for weeks or even months at a time. Due to long stretches of solitude while on the open road, it comes as no surprise that many drivers want to bring along a passenger for company.

While many trucking operations will allow friends and family to accompany their drivers, there can be risk factors involved. The good news is that by establishing a truck driver passenger policy, companies can better control their liability exposure.

Passenger rules, policies and requirements

"There are currently no federal restrictions on passengers riding in commercial motor vehicles, but most companies have [established] guidelines for who can ride with [a driver] and when. Every company will have different standards, and if traveling with a spouse or loved one is important, [drivers need] to find out what the rules [are] from the start."
Source: Truck Driver Institute

Trucking companies that permit drivers to bring along a passenger need to have a specific truck driver passenger policy that outlines the rules and protocols employees must follow to help limit liability exposure. A good place to start is with a limited guest rider policy that allows drivers to have passengers, but only if they meet and agree to specific requirements.

While the specifics may differ among motor carriers, most truck driver passenger policies include the following basics:

1. A written permission request

This request is the only requirement set forth by the U.S. Department of Transportation for trucking carriers regarding passengers. The written authorization must contain the name of the passenger, the dates of travel and the route. Requiring a written request can also be a good opportunity for the carrier to review insurance conditions.

2. Who is allowed to ride along

Carriers can determine whom they will permit to ride along with their drivers. For example, some companies may only allow a spouse or partner, or children who are over age 18. This type of company decision can also be written into the permission request.

3. The number of passengers allowed

Limiting the number of passengers allowed inside the truck cab ensures driver and passenger safety and helps prevent unauthorized guests.

4. The age limit for passengers

Young passengers can add another layer of liability for a trucking company. For this reason, most truck driver passenger policies require children to be age 12 or older.

5. Restrictions that the company feels should be imposed

In the guest rider policy, motor carriers should include any restrictions that they believe could be hazardous. For example, is it okay for passengers to occasionally drive the truck? What about assisting with loading or unloading?

The bottom line is that it is up to the trucking company whether they will allow their drivers to have passengers. If passengers are permitted, carriers must not only comply with DOT requirements but should also establish and enforce a strict truck driver passenger policy.

As an insurance broker with commercial trucking clients, be sure to discuss potential liability issues associated with passengers, as well as any insurance waiver of liability forms the company may benefit from.

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